Five Steps to Deliver More Effective PowerPoint Presentations

It is estimated that there are millions of PowerPoint presentations delivered in offices around the world each day. Sadly, few of these are effective. Most fail to achieve what the presenter wanted when he or she stood up to start talking. Often the mistakes were made well before the presenter displayed their first slide and started talking. The steps below will help you deliver more effective presentations and avoid the most common mistakes most presenters make.

Understand what you are trying to achieve

The first step to developing and delivering more effective PowerPoint presentations is to understand exactly what you are trying to achieve with your presentation. There may be several stakeholders you have to satisfy with your presentation ranging from your boss, yourself, and your client. Each stakeholder will expect something specific to be achieved by you delivering a presentation. You need to identify the expectations and understand how ( or if) you can meet them. If you can’t achieve it in a single presentation tell your stakeholders. When you can clearly answer the question “what do I want the audience to think or do at the end of the presentation?” you have an understanding of what you are trying to achieve with the presentation.

Identify the main points and the theme of the presentation

Once you understand what you are trying to achieve you can start to think about the theme and key points you will cover in the presentation. It is critical that you have a central theme that you can tie all the points you cover too. This step provides a level of consistency and reinforcement for your audience. It allows your audience to better understand the message you are sharing because everything they hear or see on the screen ties back to a single message – constantly reinforcing what you want them to understand!

Write your speech – then prepare your PowerPoint slides

A common temptation when asked to deliver a presentation is to launch PowerPoint and start putting words and pictures onto PowerPoint slides, treating PowerPoint as a speech writing tool. The result is your supporting visual aids become the focus of the presentation. PowerPoint is a visual aid, it’s there to support the message you are trying to drive home to your audience. To prevent your slides from containing your entire speech and dominating your presentation you must determine how you will structure the message, what you want to say, and the information you need to cover to achieve the aim of the presentation. Only when you have done that should start creating your slides.

The most effective way of do this is to leave the computer switched off and return to the primitive method of Pen and paper. You can scribble, cross out, or move things around until you are happy. Only when you are happy should you open PowerPoint and start preparing slides to display on screen.

Get honest feedback on your presentation

It is natural, as we develop a presentation we get too close to it. We understand what we are trying to communicate to our audience. The best speakers and presenters know they need to test their material before delivering it to its intended audience. Find a colleague you can trust to give you honest feedback and get their opinion on your presentation. A separate pair of eyes and ears will find things and have new ideas. You will benefit from their ideas as you deliver a more effective presentation that achieves its intended purpose. Ensure you ask them for feedback on how effectively your presentation is achieving the purpose you identified in step 1.

Develop your delivery skills and gesture

Developing your delivery skills, such as your gesturing, your vocal impact, and your use of the speaking area will greatly add to your ability to impact audiences when you deliver a presentation. This is not a simple quick fix though. Your Delivery skills will only improve with continued focus and practise. Find a trusted colleague, one who is considered a good presenter, or a qualified presentation skills coach to help you by providing expert feedback on how to improve your delivery skills. Get them to give you feedback over several presentations and apply the advice they give you each time. It will take several presentations, but in a relatively short period you will experience a significant improvement in your delivery skills – making you look and feel more confident when you deliver your presentations!

Following the five steps listed you will become more effective delivering PowerPoint presentations. They will help you stand out in a world where there are millions of presentations that are poor, you will stand out as someone who can stand up and confidently deliver effective PowerPoint presentations at work!

To Win More Negotiations, Unlock Hidden Values – Negotiation Tip of the Week

To win more negotiations, you must be able to unlock the hidden values of the other negotiator. Unless you do that, you’re negotiating against a phantom; you don’t really know what you’re negotiating against or for.

Before engaging in a negotiation, consider the following thoughts to unlock the other negotiator’s hidden values. In so doing you’ll be able to negotiate more effectively, which will enhance your negotiation efforts.

Why it’s important to unlock someone’s hidden values:

Have you ever told someone how good a deal they were getting because they’d make/save more money, look better, feel stronger, etc.? All the while, they were thinking, none of that matters to me. While making your pronouncements, you were blowing it (i.e. getting farther from a deal than closer). Unless you’re playing to someone’s strong suit (i.e. unlocking their hidden values), you’re playing weakly.

Knowing someone’s value proposition allows you to be more targeted with your offers and counteroffers. It also allows you not to stray into territories whereby you might make an offer that’s detrimental to your negotiation position. In such a case, you might give away something for almost no return.

Points to consider:

Everyone doesn’t think like you nor do they think like some that you may assume they think like. Thus, you must understand, by asking, what is of importance to the other negotiator. Such questions can be positioned as:

  1. What would you like to come out of this negotiation with at minimum and maximum?
  2. Why?
  3. What are you willing to forgo or give up to obtain the minimum and maximum that you’re seeking from the negotiation?

The answers to just the above 3 questions alone will give you a wealth of insight about the other negotiator’s hidden values.

What to be mindful of:

All negotiators will not readily expose their value system. They want to know yours first. That could create a challenge. If you experience that in your negotiation:

  1. Be mindful of the negotiator style/mindset that you’re dealing with. Some negotiators are very tough negotiators that don’t want to let you know what they value most in the negotiation. Their fear may stem from them thinking you might take advantage of them. If this is the case, assuage their fears by being open and above board. You can convey such sentiments through your words and add more meaning to them by exhibiting body language gestures that add value to your words (e.g. hands above the table, no large sweeping gestures that might indicate a grandiose perspective, speaking at the same pace and speed as the other negotiator, etc.)
  2. All negotiations are built on trust. Thus, the quicker you can establish trust, the more trusting both of you will be of the other. Therefore, always attempt to establish trust as quickly as you can in a negotiation by giving away as much of your position as the situation warrants. You can enhance the process by letting the other negotiator know the perils you’ll face if the negotiation is not successful. Just be cautious about what you disclose related to the impact it’ll have on your negotiation abilities going forward (i.e. don’t give too much information too soon).

We’ve all been trapped in negotiations that appeared to be headed for doom and realized that such was occurring because we were not addressing the other negotiator’s values. After reading this article, you’ll be better prepared to unlock the hidden values of the other negotiator. That will accelerate your negotiation win rate… and everything will be right with the world.

Remember, you’re always negotiating.

Top enterprise software that are indispensable for businessesb

ERP software is designed to help businesses manage their finances, operations, and supply chains. It can provide a comprehensive view of all of the data that is related to these areas, and it can help businesses make better decisions about how to run their businesses. Additionally, ERP software can automate many of the tasks that are associated with managing financials and operations, which can save businesses time and money.

Another essential enterprise software solution is CRM software. CRM software helps businesses manage customer relationships. It enables companies to track customer interactions and preferences, and it provides tools for sales representatives to better serve their customers. This type of software can be extremely beneficial for businesses that are in the process of growing and expanding their customer base.

Another important type of enterprise software is HR software. This software helps businesses manage employee data, including contact information, job titles, salaries, benefits, and more. Additionally, HR software can help businesses track employee performance and identify areas where employees could use improvement. This type of software can be extremely helpful for businesses that are looking to grow or expand their workforce.

Data security software and firewalls are also important types of enterprise software. Data security software helps businesses protect their data from cyber-attacks and other malicious activities. Firewalls help businesses keep their networks secure by preventing unauthorized access to company data.

Each of these enterprise software solutions play an important role in helping businesses run more efficiently and effectively. By using these types of software, businesses can improve productivity, reduce costs, and better serve their customers. If you are a business owner who is looking for ways to improve your operations, then it is essential to invest in some good quality enterprise solutions.