Effective Usage of Power Point Presentation

Why we are opting for Power Point presentation often? It’s an effective way of communicating, teaching, and learning. Anything which conveyed through pictures will capture all our minds quickly and reside inside easily. Isn’t it? Now we are going to discuss about how to make this effective communication more effective and perfect.

o First of all selection of background; This is called templates and that should be relevant to the topic or else at least colour of the background should be pleasing.

o Next is foreground option. This should match with background. For example some background with green colour font will be visible while you are creating the presentation, but during the show, the audience in the 5th row inwards can not view the contents. So the background and foreground should be contrast in color. Moreover it should not irritate audience eyes.

o For some text instead of underlining you can go for italic or bold, that make your presentation a neat one.

o Avoid much header and footers. That don’t use more content in master slides.

o A general statement is that for PPTs the rule 7×6 , i.e. 7 slides per presentation which is for one to one and half hours and 6 lines per slide. This rule is to avoid more information in single slide.

o The important and interesting feature is animations. The audience will enjoy the content if it is with text and picture animations. Because of the picture animations audience can easily remember the contents. But these should not be more also.

o You should avoid animations which has more time slice. Animations and text should coincide both in timings and relevancy. Any animation should not take more time to start, exists and exit.

o Even simply you can have picture only to explain content, which will give a great effect to the presentation.

o Don’t always use monotonous text sequence. If you are going to explain different terms, scatter the terms here and there, so that audience will sit straight after the usual show.

o Audio can be used wherever necessary. But it should not disturb your speech.

Five Steps to Deliver More Effective PowerPoint Presentations

It is estimated that there are millions of PowerPoint presentations delivered in offices around the world each day. Sadly, few of these are effective. Most fail to achieve what the presenter wanted when he or she stood up to start talking. Often the mistakes were made well before the presenter displayed their first slide and started talking. The steps below will help you deliver more effective presentations and avoid the most common mistakes most presenters make.

Understand what you are trying to achieve

The first step to developing and delivering more effective PowerPoint presentations is to understand exactly what you are trying to achieve with your presentation. There may be several stakeholders you have to satisfy with your presentation ranging from your boss, yourself, and your client. Each stakeholder will expect something specific to be achieved by you delivering a presentation. You need to identify the expectations and understand how ( or if) you can meet them. If you can’t achieve it in a single presentation tell your stakeholders. When you can clearly answer the question “what do I want the audience to think or do at the end of the presentation?” you have an understanding of what you are trying to achieve with the presentation.

Identify the main points and the theme of the presentation

Once you understand what you are trying to achieve you can start to think about the theme and key points you will cover in the presentation. It is critical that you have a central theme that you can tie all the points you cover too. This step provides a level of consistency and reinforcement for your audience. It allows your audience to better understand the message you are sharing because everything they hear or see on the screen ties back to a single message – constantly reinforcing what you want them to understand!

Write your speech – then prepare your PowerPoint slides

A common temptation when asked to deliver a presentation is to launch PowerPoint and start putting words and pictures onto PowerPoint slides, treating PowerPoint as a speech writing tool. The result is your supporting visual aids become the focus of the presentation. PowerPoint is a visual aid, it’s there to support the message you are trying to drive home to your audience. To prevent your slides from containing your entire speech and dominating your presentation you must determine how you will structure the message, what you want to say, and the information you need to cover to achieve the aim of the presentation. Only when you have done that should start creating your slides.

The most effective way of do this is to leave the computer switched off and return to the primitive method of Pen and paper. You can scribble, cross out, or move things around until you are happy. Only when you are happy should you open PowerPoint and start preparing slides to display on screen.

Get honest feedback on your presentation

It is natural, as we develop a presentation we get too close to it. We understand what we are trying to communicate to our audience. The best speakers and presenters know they need to test their material before delivering it to its intended audience. Find a colleague you can trust to give you honest feedback and get their opinion on your presentation. A separate pair of eyes and ears will find things and have new ideas. You will benefit from their ideas as you deliver a more effective presentation that achieves its intended purpose. Ensure you ask them for feedback on how effectively your presentation is achieving the purpose you identified in step 1.

Develop your delivery skills and gesture

Developing your delivery skills, such as your gesturing, your vocal impact, and your use of the speaking area will greatly add to your ability to impact audiences when you deliver a presentation. This is not a simple quick fix though. Your Delivery skills will only improve with continued focus and practise. Find a trusted colleague, one who is considered a good presenter, or a qualified presentation skills coach to help you by providing expert feedback on how to improve your delivery skills. Get them to give you feedback over several presentations and apply the advice they give you each time. It will take several presentations, but in a relatively short period you will experience a significant improvement in your delivery skills – making you look and feel more confident when you deliver your presentations!

Following the five steps listed you will become more effective delivering PowerPoint presentations. They will help you stand out in a world where there are millions of presentations that are poor, you will stand out as someone who can stand up and confidently deliver effective PowerPoint presentations at work!

The New Ultimate Listing Presentation – Ethics and High Commissions

As a new agent, I began to take listings. My initial goal was to take one listing a week. And because I really discovered the approach I’m about to teach you as a seller and not as an agent, I planned from the very beginning to take all my listings at a premium. Our market average was below 6% so I decided I’d list at 8% or more.

I still remember taking my first listing (and it was at 8% by the way). Maybe you still remember your first listing. I can tell you, I was so excited. I came back to the office and I’ll admit I was beaming, and my chest was probably out an inch or two. I was probably more than a little proud of myself. Several of my colleagues who knew I’d been on a listing appointment asked me how it went.

I was happy to tell them that I had indeed listed the home, and that I’d done it at 8% my first time out. Of course their immediate reaction was that I’d had “beginner’s luck”. But after several more listings my first month, all at 8% that beginner’s luck assessment became one of, “You’re ripping your clients off by charging them 8%.” It was futile to try and explain otherwise.

Even as I travel speaking and teaching this presentation today, I am generally confronted — before anyone even hears the approach — with the same thing. I’m told again and again that charging more than the market average is unethical and immoral.

Perhaps you’re reading this for the first time and you are having a similar thought. If you are, I understand. Really, I do. But before you pass judgment on me and on my approach, I would ask you to simply reserve your judgment until you’ve finished learning the entire presentation. Fair enough?

If, after you’ve finished reading the entire approach, you still feel the same way, I will have no hard feelings if you decide to not use it for ethical reasons. I must tell you, however, that of the over 100,000 agents who have taken this training in one form or another, not a single one has finished it and decided it was in any way unethical.

Let’s talk about ethics and high commissions.

So before we dive into the actual presentation, it’s important that we first touch on the ethics. You may very well be one of the thousands of agents who are asking themselves, “How can I better serve my clients while charging them more?”

Simply by having that thought, you’ve confirmed that you’re an ethical REALTOR who’s trying to put your clients’ interests first. That’s a good thing. Having said it, though, I need to underscore the fallacy in such a line of thinking.

The question we’ve asked seems to imply that you cannot earn good money by doing the right thing. But the truth is that it is possible to serve your clients, your fellow REALTORS, and yourself; and with this presentation it’s also easy! Let me explain.

We’ll begin by discussing agency — specifically, seller agency. As a listing agent, your client is the seller. Because you’re the seller’s agent you have a fiduciary obligation to represent him or her to the best of your ability. What does that mean? In short, it means putting your client’s needs first. So what does it mean, practically speaking?

As a rule, you should be trying to net your client the most money in the least amount of time, since that’s the objective of most sellers. And when I mention “money,” I specifically mean net dollars. Ultimately it doesn’t matter how large or small the commission is: what counts is the total your client takes away from the closing table.

So let me ask you a question: If you knew about a strategy that would net your client more money while selling his home in only about half the usual time, wouldn’t it be in his interest to use it? Of course it would! Well, that’s what this listing presentation will do for you.

As compared with traditional listings of homes in the same market, my approach has traditionally netted my clients significantly more money while selling their homes in only 55% of the average DOM (number of days on the market).

More money in half the time! Think of it! Your clients will love you. The other agents in the market will love you. And, you’ll be paid better in the process! More importantly, you’ll begin to get a reputation for being the agent with the high-paying listings. But I’m getting ahead of myself. Let’s take this one step at a time.

On the flip side, if you knew that selling a house by the traditional method would double your client’s waiting time and, in the process, net him less money, would that be good for him? Of course not! Not even if you saved him some money in commissions! Your job as a listing agent is to represent the seller and to place his needs first, and that’s what we’re going to do.

So, if I can demonstrate to you that using this approach will work in better accomplishing your clients objectives, wouldn’t you agree that it’s ethical? In fact, if after you know about an approach — this approach — that historically sells houses in half the time and nets the client much more in the process, wouldn’t it be unethical not to mention it to your client? I’ll allow you to be the judge of that.